Control Your Document Life Cycle at the Source
For most organizations, printing oversight and control are a unique challenge. Organizations face developing strategies for document/data security, compliance, elimination of wasteful printing, control of unauthorized access, and cost controls.
Device management provides the oversight and security needed in today’s environment while also providing end users with streamlined workflow capabilities that drive efficiency. Device management provides controlled access to print devices, both MFP and stand-alone print devices providing availability to print from BYOD, cloud applications, desktop and web access for document output. And providing expanded workflow capabilities beyond what the standard MFP offers for direct integration with Google Drive, DropBox, OneDrive and other cloud-based applications in addition to OCR functionality.
Why implement device management?
The vast majority of modern offices print and every single organization must handle documents in physical or digital form. While many have been able to move to more high-impact solutions such as multifunction printers, others still face the reality of multiple devices scattered across a maze of offices in a facility.
In this environment, document control frequently cannot maintain total visibility and control over a print environment. Device management allows companies to solve challenges such as:
Device management supports document management
Virginia Business Systems partners with industry leading software developers to help clients reduce printing and gain increased control over the office print environment. Custom solutions for clients may include software such as:
Manage printing costs by controlling the source
With a custom device management plan, organizations can enjoy:
- Reduced expenditures on printing, archiving, and document storage.
- Increased productivity by leveraging automation, integration, and more efficient processes.
- Additional security due to total print environment visibility.
- Compliance assurances from best-in-class solutions and providers.
- Proactive document backup alongside better document management.
- More effective access for on-site and remote employees who need it.
- Commitment to environmental initiatives supported by reduced printing and smarter device usage.
Build a device management system that works
Virginia Business Systems has over 65 years of experience crafting bespoke document and device management strategies which drive new levels of productivity in organizations. Whether transitioning to a paperless office, adopting ambitious environmental initiatives, or introducing more robust document security for an office, device management is a critical key to print environment control.
Trust Virginia Business Systems to help develop a flawless device management plan. Contact us to learn how our collaborative approach ensures success, compliance, and security within your organization.