Many people have forgotten about production scanners in the past several years. They are so accustomed to having a nice fast scanner sitting on top of their office copier or office printer that they don’t think much about standalone production scanners. But in a busy office companies can’t really afford to have a copier tied up for many days, weeks, or even months while a large scanning project is going on. Plus, you may have a highly-compensated employee burning a lot of time while scanning large volumes of paper documents that could be scanned more quickly and efficiently on a dedicated scanning device.
It’s challenging to do online research on the prices of production scanners. Many times web sites will take the easy way out and direct you to a contact form, an email address, or a phone number that says, “Call for Price”. Phone calls to office equipment dealers almost always result in “Let me call you right back”. Even asking a document technology professional in a face-to-face conversation will likely result in an inexact answer on price.
So if you are looking for an easy answer for a production scanner price, you have come to the right place. Virginia Business Systems is a leading dealer of production scanners and other document scanners. We can help you filter out the noise and give you what you will need to establish a budget for purchasing a production scanner. This article will help identify the features impacting the cost of scanners.
Most production scanners will cost between $5000 and $100,000 depending on a number of factors such as speed, brand, resolution, features, and throughput. Reliability is also a huge factor, as you don’t want to purchase a scanner for your large, multi-month or multi-year scanning project, and have to buy a replacement production scanner right in the middle of the task.
What Are Production Scanners And How Do They Work?
If you are familiar with the scanners that sit on top of your office copier, you have already had some exposure to production scanning. Take that scanner on top of an MFP and make it faster and able to handle more sheets of paper. That is functionally what a production scanner does.
Sheets of paper are drawn into the scanning mechanism at high speed typically using some form of friction feed. The fastest scanners have the ability to scan both sides of a sheet of paper simultaneously which improves overall throughput. The paper transport mechanisms are made to be very fast and very reliable for applications where tens of thousands of sheets are scanned per shift.
At the very top of the production scanning pyramid, paper capacities range from 500 to 1000 sheets, and scan speeds are well in excess of 200 pages per minute. Built-in software allows for barcode reading, automatic image quality processing, and auto-indexing into Document Management Systems like Square9 and DocuWare.
Production scanners prove their worth in operations where large numbers of paper documents are being converted into digital documents. A great example of a project that used production scanners would be Google’s large project known as Google Books where over 25 million books were scanned and digitized over a 15 year period.
What Are the Categories of Production Scanners?
Low-Volume Production Scanners: Low-Volume models generally start at around $5000 for the device, which feature 250 to 300 -page input capacity, duty cycles in the 25,000 to 50,000 scans per day range, and scan speeds up to 100 pages per minute.
Mid-Volume Production Scanners: Mid-Volume models usually have prices in the $10,000 to $20,000 range for the device, which features 500-page input capacity, duty cycles in the 50,000 to 75,000 scans per day range, and scan speeds between 100 and 150 pages per minute.
High-Volume Production Scanners: High-Volume devices will have prices that range from $20,000 to $75,000, 500 to 750-page input capacity, duty cycles in the 100,000 to 150,000 scans per day range, and scan speeds that can exceed 200 pages per minute.
What Features Increase the Cost of a Production Scanner?
There are several factors that drive up the cost of a Production Scanner.
Speed: The main feature that can increase the cost of a Production Scanner is speed. The general rule is that faster scan speed equals a higher price. The fastest Production Scanners can scan at a blazing scan speed of 200 pages per minute. Scan speed can be boosted on two-sided originals with scanners that can scan both sides of the sheet simultaneously.
Users pay a lot for that level of speed, scanners in that speed range can cost between $50,000 and $75,000.
Software: Software can be a hidden or unexpected factor that adds to the price of an Production Scanner. Specialized applications and programs can cost from $0 to over $1000 depending on the application. Make sure you know what software you will need for your Production Scanner so you don’t overpay for features you won’t use.
Resolution: Higher native scanning resolution usually means a higher price tag. Most scanning projects and applications do not require more than a 600 dpi optical resolution.
Input Capacity: Again, the larger the input capacity, the higher the price.
Duty Cycle: A higher daily duty cycle will increase the cost of a Production Scanner.
Brand: Just like any other product, certain brands cost more than other brands. A Ferrari will usually cost more than a Fiat.
It is easier than you think to add features and accessories to your Production Scanning device that can significantly drive up the bottom-line price. Do your homework to ensure you are not sold any extras that you don’t need.
What Decreases the Cost of a Production Scanner?
Here are ideas that can be applied to decrease the cost of a Production Scanning device.
Speed: Consider the number of scans you will need to make in a typical work shift, then work backwards to a scans per minute speed. Add a bit more speed back to account for prep time and breaks. This should be your target scanning speed for your Production Scanner. Don’t buy more speed than you need.
Software: Carefully consider your scanning workflow. Make sure you know what software you will need for your Production Scanner so you don’t overpay for features you won’t use. Most Production Scanners come out of the box with many if not all of the software you will need to be efficient with your scanning device.
Resolution: There is a direct relationship between native optical resolution of a Production Scanner and price. If your application does not require an optical resolution higher than 1200 dpi, then don’t pay more for it.
Duty Cycle: You may not need a duty cycle of 100,000 images per day if you are actually scanning 20,000 images per day.
Don’t overpay for your Production Scanner. Do your homework first. Don’t buy more scanner than you will use. Your VBS sales representative can help you determine the right Production Scanner for your operation.
Why Do Some Production Scanner Companies Have Higher Prices than Others?
There are a number of reasons why some High Volume Scanner Dealerships charge higher prices than others do.
Experience: Select a dealership that has extensive experience selling and installing Production Scanners. Virginia Business Systems has installed Production Scanners for large organizations and understands the potential challenges of a large and complicated implementation. A less-experienced dealership may charge more (and ultimately COST you more) because they are learning on the job.
Implementation and Training Fees: Some Production Scanner dealers will charge a premium for installation and training fees. Be sure to ask your salesperson to itemize the training and other related charges separately so you can compare and understand exactly what you are paying for.
Why Are Some Production Scanner Dealers Cheaper Than Others?
There are a number of reasons why some Production Scanner Dealerships have lower prices than others:
Experience: A dealer who sells a lot of Scanners will be familiar with the entire sales cycle and the installation and training process much better than a dealer who occasionally sells these devices. Dealers who sell a lot of Production Scanners will get volume buying discounts from manufacturers and can offer these devices for a reduced price.
Installation and Training Fees: Dealers who sell a large volume of Production Scanners will also have a growing business in implementation and training deliverables. High volume will allow them to charge a reasonable fee for professional services for Production Scanner installs.
Selecting the Best Production Scanner for YOU!
While many companies offer good quality products, it often comes down to who you buy them from and who will support them. Why do companies charge more for scanners than others? Like anything, you tend to get what you pay for. If a price seems too good to be true, it probably is. When you buy a Production Scanner, you are entering a multi-year commitment and you want to be sure the dealership you buy from will be there and will live up to their contracts. Do your homework on the company, check out their Google reviews, references, and reputation. It is expensive to run a reputable and sustainable organization, to provide the proper training and certification for their employees, competitive compensation and benefits and that ultimately impacts your price. If you want the absolute cheapest Production Scanner you can probably find it, but remember you want to know that the company will still be there to support that inexpensive scanner.
Does this mean you should overpay for your Production Scanner? Of course not! What it means is you should expect to pay a competitive price and enter into a win/win agreement that delivers a customized solution for you and a reasonable profit for the dealer who you want to become a trusted business partner.
Where Does Virginia Business Systems Fit?
We like to say that Virginia Business Systems is the ideal Production Scanner dealership. Not too cheap, not too expensive, but right in the center. We employ experienced, skilled technicians and we pay them commensurate with their abilities. VBS provides a quality office technology service. We also sell a consistently high volume of Production Scanners, so we understand our processes and can sell and repair the technology we sell very efficiently.
So, if you are interested in learning more about Production Scanners, please contact us and an expert member of our team will reach out to you.
To learn more about exactly how much a high-volume scanner will cost your organization, fill out the form below and we can provide a no obligation quote.
Buying a Production Scanner need not be a dreaded task; this is an opportunity to improve productivity, security, efficiency and get a good deal. Plus, we work with you in your preferred way, either remotely or in person.
Classes of Production Scanners
There are three basic classes of production scanners:
Low-Volume models generally start at around $5000 for the device, which feature 250 to 300 -page input capacity, duty cycles in the 25,000 to 50,000 scans per day range, and scan speeds up to 100 pages per minute.
Mid-Volume models usually have prices in the $5000 to $10,000 range for the device, which features 500-page input capacity, duty cycles in the 50,000 to 75,000 scans per day range, and scan speeds between 100 and 150 pages per minute.
High-Volume devices will have prices that range from $20,000 to $75,000, 500 to 750-page input capacity, duty cycles in the 100,000 to 150,000 scans per day range, and scan speeds that can exceed 200 pages per minute.