What else would you like your copier/printer to do?
Just the FAX please! Do you still FAX? Like you, I thought no one FAXes anymore, and boy was I wrong. Some industries require it (medical) and others that have it as an integral part of their workflow (government). Regardless, it’s still here and you would rather have it built into your MFP than keep the old standalone FAX machine that requires unique power, supplies, and support agreements. FAX options for MFP’s are relatively inexpensive and ensure you can continue to communicate with customers, constituents, suppliers and others who still use this technology. The cost of a FAX kit for an A3 MFP ranges from $300-$700.
Completed Documents – Finish It. Two- or three-hole punch, stapling, sorting, duplexing, and in-line finishing are all convenient functions, but you need to determine if they are of value to you. We see most of our customers request duplexing (ability to print on both sides of a sheet of paper) and stapling. They are used frequently and can cut the operating cost of printing by using up to 50% less paper and not needing human intervention to staple and sort multiple sets of documents. Duplexing is included in the price of many larger business class copiers and stapling finishers typically cost between $1100-$2500.
Other finishing options are in less demand but are invaluable for those that need them. One of these is hole punching. Most punching units have a combined two/three-hole punch options. This allows the user to punch two holes at the top of a page or three holes along one side to make flip charts or notebooks, respectively. If this is a requirement, it’s well worth the nominal increase in cost. The hole punch feature adds $450-$500 to a typical commercial copier.
A final finishing option is booklet making. This is more robust than stapling and allows you to create booklets, either perfect bound or stapled. These options are generally installed on Production Print units (high speed, high volume) built to do at least 100K prints per month. Booklet makers on an MFP run $2300-3000. If you want to learn more about Production Print Device costs, visit our article on What do Production Print Devices Cost?.
Paper Capacity- Fill ‘er Up! Do you enjoy loading paper in a copier? My guess is no. Have you ever noticed that people will avoid going to a copier if it is out of paper, and will wait for someone else to load it back up? All MFP’s come standard with a minimal amount of paper capacity. The question is how much paper do you want available online? Do you need different sizes and stocks on demand? Paper handling has improved a lot over the years and most professional copiers can print on many stocks and media, including envelopes. Be sure to get an A3 MFP with the paper handling capabilities you need so you aren’t letting jobs sit while you reload paper or have to manually change paper types. If you need different sizes or stocks, ensure you include the correct paper decks. This option can cost anywhere between $1000-$1500 but can be reduced if you subtract the cost of a base cabinet.